Commercial Assistant

JOB PURPOSE

The Commercial Assistant plays a pivotal role in supporting the commercial operations at Penta by assisting in various tasks related to sales, procurement, contracts, and overall business development. Their primary purpose is to facilitate the smooth functioning of commercial activities under the direction of the Group Head of Legal & Commercial.

KEY STAKEHOLDERS

External – Penta’s clients & suppliers.

Internal – Sales team, Contracts team

DUTIES AND RESPONSIBILITIES

Support the Group Head of Legal & Commercial with all contractual and administrative  requirements.

Procurement Assistance

1. • Support and own partner procurement activities by onboarding and regular review of approved partners.
   • Liaise with partner suppliers to ensure partner compliance and service delivery

Contract Administration

1. • Support with the preparation, review, and administration of contracts and agreements.
   • Maintain contract databases and ensure compliance with contractual terms.
   • Support in drafting contract amendments and renewals as necessary.

Business Development Support

1. • Involvement in key group forums to actively contribute and influence business strategy and risk mitigation
   • Participate in meetings and presentations with potential clients or partners.

Administrative Support

1. • Provide general administrative support such as scheduling meetings, preparing reports, and handling correspondence.
   • Maintain organised filing systems and document repositories.
   • CRM kept up to date with partner and client developments
   • Handle ad-hoc tasks and projects as assigned by the commercial management

EXPERIENCE AND QUALIFICATIONS

• Experience of working in a contracts or commercial department (desirable, but not essential)
• Proven experience in a similar role, preferably within legal, commercial or contracts department
• Understanding of commercial processes, including sales, procurement and contract management (desirable)
• Proficient in MS office suite and familiar with CRM software
• Excellent communication and interpersonal skills
• Excellent computer skills including Word / Excel / PowerPoint
• Understanding of general contractual clauses and documents such as Non-Disclosure Agreements

PERSONAL QUALITIES

• Proactive – takes initiative and anticipates needs to support commercial activities
• Team player – collaborates effectively with colleagues across departments
• Adaptability – can adapt to changing priorities and thrive within a busy environment
• Integrity – demonstrates honesty, reliability and ethical conduct and high motivation
• Customer-oriented – strives to meet expectations & needs of internal and external stakeholders
• Attention to detail – ensures accuracy and precision in all tasks and deliverables